Two rehab clinics with identical schedules can earn very different revenue, because what each visit yields depends on your payer mix, your contracted rates, and how many CPT units you bill per visit. This dashboard shows where revenue actually comes from — per visit and per unit, by payer, discipline, and code group — so the economics of a visit stop being a guess.
What this report answers
The Per-Visit Economics page leads with the three numbers that define a visit's worth: net revenue per visit, units per visit, and reimbursement per unit, alongside total net revenue. Bars break each one down — net revenue per visit by payer, units per visit by discipline, reimbursement per unit by payer — so the high- and low-yield combinations are obvious. The Payer & CPT Mix page shows total billed units and completed visits, a stacked bar of revenue by payer split by discipline, billed units by CPT group (therapeutic exercise, manual therapy, neuromuscular re-ed, therapeutic activities, modalities, evaluation), and a trend line of net revenue per visit by month.
The metrics that matter
Reimbursement per unit is the rate you actually realize after the payer is done — and it varies sharply: Medicare, commercial PPO/HMO, Medicaid, workers' comp, and self-pay all reimburse the same CPT unit differently. Units per visit is the volume lever within a single visit; a clinic billing three units where the plan of care supports four is leaving revenue on the table, while billing past what's defensible invites denials. Net revenue per visit ties the two together into the number an owner can actually compare across payers and disciplines.
Why the data is trapped across the systems
Billed units, contracted rates, and collected payments live in the billing side of Prompt, Raintree, Net Health / Clinicient, WebPT, TheraOffice, Jane, or Fusion — but the canned reports rarely express revenue per visit or per unit, and almost never let you split it by payer and discipline at once. Answering 'what does a PT visit on this payer actually earn?' means exporting visit-level charge and payment detail and modeling it, which is exactly what this template does.
How to read it
Start with reimbursement per unit by payer to see who pays well and who drags the blended rate down, then read units per visit by discipline to spot under-billed visit types, and watch net revenue per visit over time for rate erosion or a mix shift toward lower-rate payers. The sample uses fully synthetic, anonymized visit data — no PHI — so you can see the finished layout before bringing your own.
Metrics it tracks
| Metric | What it means |
|---|---|
| Total Net Revenue | Payments collected across all completed visits in the period. |
| Net Revenue Per Visit | Net revenue ÷ completed visits — the dollars each visit actually realizes. |
| Reimbursement Per Unit | Net revenue ÷ billed CPT units — the blended rate you realize per unit of care. |
| Units Per Visit | Billed units ÷ completed visits — the average treatment units delivered per visit. |
| Total Billed Units | Sum of CPT units billed across all completed visits. |
| Completed Visits | Count of completed treatment visits — one row per visit. |
Used by: Clinic owner and billing manager
Frequently asked questions
What is a good net revenue per visit for an outpatient rehab clinic?
It depends entirely on payer mix and contracted rates, so there's no universal number — but tracking it lets you compare visit types and payers on the same footing and watch for erosion over time. The point is to see which payer-and-discipline combinations carry the clinic and which barely cover the visit's cost.
Why does reimbursement per unit differ so much by payer?
Each payer contracts its own fee schedule, and Medicare, commercial PPO/HMO, Medicaid, workers' comp, and self-pay reimburse the same CPT unit at very different rates. A clinic concentrated in low-rate payers earns less per identical visit — which is why owners track the blended reimbursement-per-unit number alongside the mix.
How many units per visit should a rehab clinic bill?
Units per visit should reflect the treatment actually delivered and the plan of care, governed by the 8-minute rule and payer rules — not a target. Tracking units per visit by discipline surfaces visit types billed below what the plan of care supports as well as outliers that could invite scrutiny.
Build this report on your own data
Clone this Rehab therapy template — describe it and we’ll generate sample data so you can try it free, or upload your own export. You get a fully modeled, branded Power BI project that opens in Power BI Desktop.
Use this as a template →